Greater Pine Island Water Association Inc.
                      
        

Minutes

THE FOLLOWING MINUTES ARE DRAFT ONLY.  THEY HAVE NOT BEEN OFFICIALLY APPROVED BY THE BOARD OF DIRECTORS.

REGULAR MEETING

December 22, 2020

Present: John Cammick, President; Ross Halbleib, Vice President; Paul Brown, Treasurer; Frank Potter, Secretary; William Deile; Linda Kutney; Jim Koopman; Mike Rose; Laurie Adams, General Manager; Steve Dzibinski, Financial Manager.

Absent:   Mike Dreikorn (unexcused); Erin Gaston, Recording Secretary (excused)

Also Present:   Sarah Spector

The meeting was called to order at 10:01 AM by President Cammick.  The proposed agenda was accepted.

The minutes of the October 27, 2020 board meeting were presented. Ross Halbleib moved, seconded by Linda Kutney, for approval of the minutes as presented.  The motion carried unanimously.

Steve Dzibinski presented Treasurer Paul Brown’s Report. Exhibit 43 (Oct) 44 (Nov) 

Focus was on the most recent November report and the overall positive financial picture.

Bill Deile moved, seconded by Mike Rose, for approval of the Treasurer’s Report. The motion carried unanimously.

No Attorney Report to present.

The Operation’s Report was presented.  Exhibit 45 (Oct)  Exhibit 46 (Nov)

Total Water Sold and Rainfall data were missing from the November summary and will be updated and presented at the next meeting.  The report will include the number of accounts in each of the three billing sections: Matlacha, Bokeelia and St. James City.

Directors Report – Beginning in January 2021 the Directors Report will be modified to show water produced less water sold for total water loss.  The association will continue to track separately water lost due to breaks, etc., as accounted for water but it is still water lost.

Discussion took place regarding production costs and agreement to resume consideration during the next board meeting.  Questions were raised and addressed regarding water loss.

The General Manager’s Report was presented.  Exhibit 47    Laurie Adams reported on:

  1. 2020 Annual Audit
  2. RO Plant Piping Project
  3. 2021 Proposed Budget
  4. Fruit Streets Water Main Replacement and Hydrant addition project
  5. Pine Island Road Water Main Project
  6. Staff Updates

Bill Deile moved, seconded by Mike Rose, for approval of the Operation’s Report to be amended and provided by the next board meeting and the Manger’s Board Report as presented. The motion carried unanimously.

New Business Action Items

  1.  GPIWA Board 2021 Budget Memo Adoption.  Exhibit 48

On December 9, 2020 Finance Committee meeting members Brown, Halbleib, Dreikorn, Koopman in addition to board members Potter, Deile, Kutney participated in an overview of the proposed 2021 budget. Both the bullets and spreadsheet summary below in addition to a PowerPoint presentation were used for explanation of all the components of the budget. All moved to advance the proposed budget to the full board for the December 22 regular meeting.

The memo reviewed the Major goals of 2021, proposed 2021 rate study, projected revenue with no rate increase on water sales, O & M expenses percent change from 2020, reserve fund balance, annual evaluation range, reduced operating capital, infrastructure improvement and net budget estimates a positive balance.

Recommended Action: Adopt the Recommended 2021 GPIWA budget including supporting budget bullets.

Bill Deile moved, seconded by Paul Brown, to adopt the 2021 GPIWA Budget with supporting budget bullets as presented by General Manager Laurie Adams.  The motion carried unanimously.

  1. Fruit Streets Phase 1 & 2 Cabana Construction Change Order.  Exhibit 49

The memo covers details of the change order value of both phases 1 & 2. 

Recommended Action:  Authorized General Manager Laurie Adams to award and execute a change order to Cabana Construction on the Matlacha Isles contract as Change Order 3.  The total approved cost is $900,769 for Phase 1 and $1,031,724 for Phase 2.

Mike Rose moved, seconded by Bill Deile, to authorize General Manager Laurie Adams to award and execute a change order to Cabana Construction on the Matlacha Isles contract as Change Order 3. The motion carried unanimously.

  1. Christmas Bonus   Exhibit 50

The memo reviewed the Holiday Gift policy and considered the year overall under a public epidemic, employee efforts and reserve fund balances. 

Recommended Action:  Approve the bonus stated for each employee to be included in the December 30, 2020 payroll.  Director Deile requested a memo to employees be drafted by Laurie Adams in recognition of the extraordinary year.

Bill Deile moved, seconded by Linda Kutney, to approve the holiday gift/bonus for the amount stated for 17 GPIWA employees for processing with the December 30 payroll. The motion carried unanimously.

  1. Approval of 2021 Ballot Counting Committee   Exhibit 51

Mike Rose moved, seconded by Bill Deile, to approve the 2021 Ballot Counting Committee. The motion carried unanimously.

  1. Approval of 2021 Ballot Packet   Exhibit 52

Bill Deile moved, seconded by Linda Kutney, to approve the 2021 Ballot Packet. The motion carried unanimously.

The Board agreed the Annual Meeting and Reorganization Meeting would be held on February 23, 2021 at 10:00 AM.

There being no further business before the Board, the meeting was adjourned at 11:58 PM.                                                                                                     

Frank Potter, Secretary