Greater Pine Island Water Association Inc.
 
                      
        

Minutes

THE FOLLOWING MINUTES ARE DRAFT ONLY.  THEY HAVE NOT BEEN OFFICIALLY APPROVED BY THE BOARD OF DIRECTORS.

                                          REGULAR MEETING

JUNE 25, 2019

 

 

 

Present:       John Cammick, President; Paul Brown, Treasurer; Tim

                   Saulsbery, Secretary; John West; Frank Potter; Mike Rose;

                   Mike Dreikorn; Laurie Adams, General Manager; Renee' 

                   Clark, Recording Secretary; Steve Dzibinski, Financial 


                  Manager.

 

Absent:    Ross Halbleib, Vice President (excused absence); William Deile (excused

                 absence)

 

Also Present: Sarah Spector; Michael & Sherry Wilson

 

The meeting was called to order at 10:00 AM. by President Cammick.  After considering the proposed agenda, Mr. Dreikorn moved, seconded by Mr. Potter to add discussion of the Wilson appeal to the executive session.  The motion carried unanimously.

 

Michael & Sherry Wilson, account #22-8520 presented their case for appeal of the $2910.00 capital charge for the additional unit on their property at 5475/5479 Genesee Parkway.  

Exhibit  20

 

The Board meeting adjourned at 10:20 AM into Executive Session and re-convened at 10:35 AM.  Mr. Potter moved, seconded by Mr. Dreikorn to reduce the capital charge for the additional unit at 5475/5479 Genesee Parkway, Michael & Sherry Wilson, from $2910.00 to $1455.00 and allow a monthly payment plan up to 12 months, with balance due in full if property sells or is otherwise conveyed before the balance is paid in full.  The motion carried unanimously.

Mr. Potter moved, seconded by Mr. Rose to revise the motion to allow a monthly payment plan up to 24 months with balance due in full if property sells or is otherwise conveyed before the balance is paid in full.  The motion carried unanimously.

 

Mr. Potter moved, seconded by Mr. Rose to request staff review the Rules & Regulations as suggested by Sherry Wilson.  The motion carried unanimously.

 

The minutes of the Regular Meeting of April 23, 2019 were presented. Mr. West moved, seconded by Mr. Potter for approval of the minutes as presented.  The motion carried unanimously.

 

The Treasurer's Report was presented and accepted.  Exhibit 21 (April)  Exhibit 22 (May)

Financial Manager, Steve Dzibinski, presented a visual display of April & May Director’s Report reviewing water sales, outstanding receivables, reserve cash etc.    Exhibit 23

Mr. West moved, seconded by Mr. Brown to accept the Treasurer’s Reports.  The motion carried unanimously.

 

The Operations Report were presented.  Exhibit 24 (April)   Exhibit  25 (May)

The General Manager’s Report was presented.   Exhibit  26    Mrs.  Adams reported:

1.      Shoreview line upgrade almost complete.

2.     Generator at Center station complete.  Shutdown of power test was successful.

3.     Pine Island Rd watermain upgrade – LDO will be sent to Lee County next week.

4.     Building on new property – 2nd submittal of LDO has been sent.  Mrs. Adams presented a visual showing several color schemes and front facades.  Upon discussion of the path forward and further delay with obtaining construction specification bidding, the Board suggested the design/build process for obtaining a general contractor.

5.     The 2007 F350 dump truck was sold and a 2019 F450 dump truck was purchased.

6.     Sanjay Adlam obtains “C” license; Tom Hennelly retires; Richard Parsons retires.

 

Mrs. Adams reported that request for bids to replace the RO Plant trench piping were sent to five pre-qualified contractors with only one bid being received from Douglas N. Higgins in the amount of $437,600.  See Exhibit  27  for engineer’s bid tabulations, follow up with two potential bidders who attended the pre-bid meeting, and recommendations. Based on the bid total being higher than the engineer’s estimate, Mr. West moved, seconded by Mr. Dreikorn to increase the 2019 Budgeted ROP capital account from $571,000 to $610,000 and increase the ROP maintenance account from $105,000 to $112,000 to cover spare parts.  The motion carried unanimously.

 

After further discussion, Mr. Brown moved, seconded by Mr. Rose to authorize Mrs. Adams to request from the contractor a best price offer and revise the contract to include a $500/day penalty clause for each day past the two day out of service time plus the cost of obtaining water from Cape Coral thru the interconnect.  When Mrs. Adams determines that all items are met to satisfaction authorization is given to Mrs. Adams to execute the contract.  The motion carried unanimously.

 

The meeting was adjourned to executive session at 11:06 AM and re-convened at 11:55 AM. 

 

Mr. Dreikorn moved, seconded by Mr. Potter to accept the Personnel Committee’s annual review and compensation recommendation for General Manager Laurie Adams.  The motion carried unanimously.

 

The Board agreed the next Regular Board meeting would be held on August 27th at 10:00
AM.

 

There being no further business before the Board, the meeting was adjourned at

12:05 PM.

 

                                                            Tim Saulsbery,  Secretary