Greater Pine Island Water Association Inc.
 
                      
        

Minutes

THE FOLLOWING MINUTES ARE DRAFT ONLY.  THEY HAVE NOT BEEN OFFICIALLY APPROVED BY THE BOARD OF DIRECTORS.

                                          REGULAR MEETING

OCTOBER 31, 2017

 

 

Present:    John Cammick, President; Ross Halbleib, Vice President; Paul

                Brown, Treasurer; Tim Saulsbery, Secretary; Frank Potter; John

                West; Edward Serrell; Will Peratino (via video cam); Laurie

                Adams, General Manager; Renee' Clark, Recording Secretary;

                Rich Parsons, Financial Manager.

 

Absent:      Mike Dreikorn

 

Also Present:   Beverly Grady (via video cam)

 

The meeting was called to order at 10:00 AM. by President Cammick. 

 

The minutes of the Regular Meeting of August 29, 2017 were presented. Dr. Halbleib  moved, seconded by Mr. Saulsbery for approval of the minutes as presented.  The motion carried unanimously.

 

The Treasurer's Report was presented by Rich Parsons.   Exhibit 43 (August)   Exhibit 44 (September)   Mr. Parsons reviewed the financials for the Board including a $140,000 year to date  increase in revenue including an increase in investment interest and a year to date  $93,000 decrease in expenses with depreciation not included.  Mr. Brown requested that the depreciation expense continue to be shown on the 2 year comparison sheet.

 

Mrs. Adams reported that an RFP was sent to three auditing firms including the current auditor.  Only one RFP was returned from Suplee, Shea, Cramer &  Rocklein.

 

The Operations Report were presented.  Exhibit 45  (August)  Exhibit 46  (September)

 

The General Manager’s Report was presented.   Exhibit 47   Mrs.  Adams reported:

 

1.      Post Irma improvements to consider – back up phone/internet communication system; improve generator at Center to run both pump station and office; ROP upgrades to accommodate required employee presence plus family.  2.   Center land purchase – needs re-zoning; general contractors contacted to oversee development.

 

Mrs. Adams detailed the proposed 2018 Budget in a power point presentation. Exhibit  48 The proposed O&M budget will increase 1% over 2017 while revenue essentially remains the same if no rate increase.  Major expenses to upgrade center pump room/office generator; rehab degas tower A at ROP; replace HS pump, repair trench pipe & grating; new property equipment storage facility; upgrade water line in Matlacha Isles and possibly start the replacement of the main AC line on Pine Island Rd.  After discussion, Mr. Potter moved, seconded by Mr. Brown to approve proposed 2018 budget as presented.  The motion carried unanimously.   

 

Mrs. Adams noted that the 2016 PRMG rate study recommended a 2% increase to water rates and a one-time update of miscellaneous fees.  In order to continue to fund operational and capital needs, Mrs. Adams recommended proceeding with the 2% increase in water rates and increasing miscellaneous fees. 

Mr. Potter moved, seconded by Mr. Saulsbery to approve the 2016 PRMG rate study and proceed with filing a petition with Lee County BOCC for a 2% water rate increase per year for the next four years.  The motion carried unanimously.

 

Exhibit 49 was presented as a contract with Weston & Sampson Engineering for engineering services, not to exceed $124,700, for the Matlacha Isles Line Upgrade project.  Mr. Serrell moved, seconded by Mr. Saulsbery for approval of the contract as presented.  The motion carried unanimously.

 

Mrs. Adams presented Exhibit 50 as amendments to the Personnel Policies 1) to allow the General Manager discretion regarding paid time off during a hurricane and 2) clarifying the wording in regards to awarding of vacation time.   Mr. Brown moved, seconded by Dr. Halbleib to amend the Personnel Policies to allow the General Manager discretion regarding paid time off during a hurricane.  The motion carried unanimously.

Mr. Brown moved, seconded by Mr. Potter to amend the Personnel Policies to clarify the wording regarding the awarding of vacation time. The motion carried unanimously.

 

Exhibit 51 was presented as a job description and salary range for “Financial Manager” replacing the previous job description of “Bookkeeper”.  Mr. Serrell moved, seconded by Mr. West to approve the job description and salary range to change from Bookkeeper to Financial Manager. The motion carried unanimously.

 

Exhibit 52  was presented as members of the 2018 Nominating Committee.  Mr. Saulsbery moved, seconded by Mr. Potter to appoint Ken Cox, Sonny Koutsoutis, Bill Murphy, Barbara Packenpaugh, and Jill Dean as the 2018 Nominating Committee members.  The motion carried unanimously.

 

Mr. Cammick presented Exhibit 53  as a revised committee member assignment.

 

The Board discussed Mrs. Adams’ suggestion that the 2018 Annual Meeting be held in the Board room instead of the church meeting room previously used due to the visual and communication technology added to the Board room.   

 

The Board agreed the next Regular Board meeting would be held on December 19th at 10:00 AM.

 

Dr. Halbleib  moved, seconded by Mr. Saulsbery to acknowledge and congratulate Laurie Adams for her extraordinary handling of before and after events of Hurricane Irma.  The motion carried unanimously.

 

There being no further business before the Board, the meeting was adjourned at 11:40 AM.

                                         Tim Saulsbery, Secretary