Greater Pine Island Water Association Inc.
 
                      
        

Minutes

THE FOLLOWING MINUTES ARE DRAFT ONLY.  THEY HAVE NOT BEEN OFFICIALLY APPROVED BY THE BOARD OF DIRECTORS.

                                         REGULAR MEETING

APRIL 25, 2017

 

 

 

Present:    John Cammick, President; Ross Halbleib, Vice President; Paul

                Brown, Treasurer; Tim Saulsbery, Secretary; Frank Potter;

                John West;  Edward Serrell; Laurie Adams, General  Manager;

                Renee' Clark, Recording  Secretary; Rich Parsons, Financial

                Manager.

 

Absent:      Mike Dreikorn; Will Peratino 

 

Also Present:   Beverly Grady, Tom Hennelly-Distribution Supervisor

 

The meeting was called to order at 10:00 AM. by President Cammick.  After considering the proposed agenda,  Dr. Halbleib   moved, seconded by Mr. Potter  for approval of the agenda.  The motion carried unanimously.

 

The minutes of the Annual Meeting of February 28, 2017 were presented. Mr. Saulsbery moved, seconded by Mr. Brown for approval of the minutes as presented.  The motion carried unanimously.

The minutes of the Re-Organizational Meeting of February 28, 2017 were presented. Mr. Saulsbery moved, seconded by Mr. Brown for approval of the minutes as presented.  The motion carried unanimously.

 

Mr. Brown reviewed with the Board the quarter ending March 31, 2017 financials and the 2015-2016 Audit report.  The Treasurer's Reports was presented and accepted on motion by Mr. Saulsbery, seconded by Dr. Halbleib.  The motion carried unanimously.    

Exhibit  11  (February)   Exhibit  12   (March)

Mr. Potter moved, seconded by Mr. West for approval of the 2015-2016 Audit.  The motion carried unanimously.    Exhibit 13

 

The Operations Report were presented.  Exhibit  14  (February)    Exhibit 15  (March)  Mrs. Adams noted that revenues were up for February and March 2017 over the same time in 2016 due to lack of rain.

 

The General Manager’s Report was presented.   Exhibit  16  Mrs.  Adams reported:

         

1.      A safety training program has been implemented.

2.     The format  of Consumer Confidence Report has been revised.

3.     Second degasifer tower scheduled for repairs.

4.     Charlotte Shores upgrade ahead of schedule.

5.     Deep Injection Well back online.

6.     Personnel changes.

 

 

Mrs. Adams recommended a change to the Purchasing Policy regarding the dollar limits required for sealed bids.  Exhibit   17 


Dr. Halbleib moved, seconded by Mr. Saulsbery to approve amending the Purchasing Policy to allow the General Manager to purchase items and/or services costing less than $50,000 without prior Board approval  if the item/service was budgeted.   The motion carried unanimously.

Dr. Halbleib moved, seconded by Mr. Saulsbery to approve amending the Purchasing Policy to allow the General Manager to submit quotes to the Board for items and/or services costing more than $50,000 but less than $200,000 and require sealed bids on all items and/or services costing $200,000 or more.  The motion carried with a vote of 5 yea, 1 nay (Serrell). 

 

Exhibit 18   was presented as quotes and a recommendation for the purchase of a John Deere excavator and accessories for a cost of $104,843.90.  Mr. Serrell moved, seconded by Mr. Saulsbery to authorize the purchase of a John Deere excavator and accessories for $104,843.90. The motion carried unanimously.  Mrs. Adams noted that because the excavator cost was lower than  budgeted she would use the saved funds to build a pole barn structure to house the equipment.

 

Mrs. Adams reported that she sent a RFP (Request for Proposal) to several area health insurance agents with the hopes of lowering the current $5,000 deductible for employee health insurance and the option to rollover the current Health Reimbursement Arrangement (HRA) to reach the deductible amount.  After analysis of all options, she recommends renewing with Meritain a $4,000/$8,000 deductible and other coverages as per Exhibit 19.  Dr. Halbleib moved, seconded by Mr. Saulsbery to authorize renewing employee health insurance with Meritain, Aetna Choice HSA with network deductible of $4,000/$8,000; renew dental insurance with Renaissance; renew Long Term Disability & Life Insurance with Lincoln Financial (new company); and permit calendar year roll over of HRA balances up to the individual or family deductible.  The motion carried unanimously.

 

Mrs. Adams advised that current Personnel Policies allow for tenure awards to be given in December even though the employee’s anniversary date may be earlier in the year.  She requested approval to pay tenure awards at the employee’s anniversary date instead of in December.  This and possibly other changes to the Personnel Policies would be presented at a later date.  Mr. Saulsbery moved, seconded by Mr. Brown to authorize the payment of employee tenure awards at the employee’s anniversary date.  The motion carried unanimously.    Exhibit 20

 

The Board agreed the next Regular Board meeting would be held on June 27th at 10:00 AM.  (Subsequently changed to June 20th at 10:00 AM)

 

There being no further business before the Board, the meeting was adjourned at

11:05 AM on motion by Mr. Saulsbery, seconded by Mr. Potter. The motion carried unanimously.

                                  Tim Saulsbery, 

                                           Secretary