Greater Pine Island Water Association Inc.
 
                      
        

Minutes

THE FOLLOWING MINUTES ARE DRAFT ONLY.  THEY HAVE NOT BEEN OFFICIALLY APPROVED BY THE BOARD OF DIRECTORS.

                                           REGULAR MEETING

AUGUST 28, 2018

 

 

 

Present:    John Cammick, President; Ross Halbleib, Vice President

                (webcam); Paul Brown, Treasurer (webcam); Tim Saulsbery,

                Secretary; William Deile; Edward Serrell (webcam); Mike 

                Dreikorn; Will Peratino (webcam); Laurie Adams, General

                Manager; Renee' Clark, Recording Secretary; Rich Parsons,

                Financial Manager.

 

Absent:    John West

 

Also Present:   Beverly Grady

 

The meeting was called to order at 3:00 PM. by President Cammick.  After considering the proposed agenda, Mr. Deile moved, seconded by Mr. Saulsbery for approval of the agenda.  The motion carried unanimously.

 

The minutes of the Regular Meeting of June 26, 2018 were presented. Mr. Deile moved, seconded by Mr. Saulsbery for approval of the minutes as presented.  The motion carried unanimously.

 

The Treasurer's Report was presented and accepted.  Exhibit 29 (June)  Exhibit 30 (July)

 

The Operations Report were presented.  Exhibit 31 (June)   Exhibit 32  (July)

 

The General Manager’s Report was presented.   Exhibit 33   Mrs.  Adams reported:


1.     Rich Parsons submitted his retirement notice as of August 29, 2018.    Procedures are being implemented for more efficient processing of accounts payable and payroll to allow Rich to continue employment with a  more flexible schedule and remote from home possibilities.

2.     Business Office & Tank office newly painted.  ROP re-painting in process.

3.     GPIWA now hires a professional bee keeper ($60/box) to remove bees from customer meter boxes when reported by meter readers.

4.     5311 PI Rd property permitting continues.

5.     Matlacha Isles upgrade project on schedule.

6.     Fire hydrant re-painting complete for 2018.


Exhibit 34 was presented by Mrs. Adams as a proposed change in the method of payment of  the Pension Plan Administrative Fees.  Since the conversion to John Hancock, the .65% Administrative Fees are deducted from the participant’s account.  Mrs. Adams requested, with the approval of the Pension Committee, that GPIWA pay these Administrative Fees.  Dr. Halbleib moved, seconded by Mr. Saulsbery to approve the change from participants paying the 401K Administrative Fees equal to .65% of their balance to GPIWA paying the Administrative Fees through a combination of  direct bill and individual 401K account reimbursement.  The motion carried unanimously.

 

Exhibit 35 was presented as an Engineering agreement with Weston & Sampson Engineering Inc. for the design, permitting, survey, and bidding of Phase 1 of the Pine Island Road Water Main Replacement project. After discussion,  this subject was tabled until the next Board meeting to better understand Lee County DOT’s possible road improvements to the area.

 

Mrs. Adams presented a bid summary for the Generator Replacement project at Center Station.  Mr. Dreikorn moved, seconded by Mr. Saulsbery to award the contract for Generator Replacement to CSJ of Southwest Florida in the amount of $99,785.81.  The motion carried unanimously.  Exhibit 36

 

Mrs. Adams explained that Lee County Utilities contracts with GPIWA to provide monthly meter readings for customers on both systems so that Lee County can bill the customers for sewer services.  Currently the cost to Lee County by GPIWA is $.20/meter reading and has been the same since the contract began in 1998. The revised contract calls for an increase to $.50/meter reading and allows for annual adjustment based on consumer price index. Mr. Deile moved, seconded by Mr. Saulsbery to adopt the revised  “Pine Island Sewer Service Area Billing Agreement”  with Lee County.  The motion carried unanimously.  Exhibit 37

 

On motion by Mr. Cammick, seconded by Mr. Saulsbery the Board adjourned at 4:15 PM for an executive session.

 

The Board re-convened at 4:45 PM and meeting was called to order by President Cammick.

 

The Board agreed the next Regular Board meeting would be held on October 30th at 3:00 PM.

 

There being no further business before the Board, the meeting was adjourned at

4:45 PM.

 

 

 

                                                            Tim Saulsbery, Secretary