Greater Pine Island Water Association Inc.
 
                      
        

Minutes

THE FOLLOWING MINUTES ARE DRAFT ONLY.  THEY HAVE NOT BEEN OFFICIALLY APPROVED BY THE BOARD OF DIRECTORS.

                                         REGULAR MEETING

OCTOBER 30, 2018

 

 

Present:    John Cammick, President; Ross Halbleib, Vice President; Paul

                  Brown, Treasurer; Tim Saulsbery, Secretary; William Deile;

                  Edward Serrell; Mike Dreikorn; John West;  Will Peratino

                  Laurie Adams, General Manager; Renee' Clark, Recording

                  Secretary; Rich Parsons, Financial Manager.

 

Absent:   

 

Also Present:   Beverly Grady, Jeff Wilson

 

 

The meeting was called to order at 3:00 PM by President Cammick.  After considering the proposed agenda, Dr. Halbleib moved, seconded by Mr. Saulsbery for approval of the agenda.  The motion carried unanimously.

 

The minutes of the Regular Meeting of August 28, 2018 were presented. Mr. Saulsbery moved, seconded by Mr. Deile for approval of the minutes as presented.  The motion carried unanimously.

 

The Treasurer's Report was presented and accepted on motion by Mr. West, seconded by Mr. Brown and carried unanimously.  Exhibit 38 (August)  Exhibit 39 (September)

 

The Operations Report were presented.  Exhibit 40 (August)   Exhibit 41 (September)

 

The General Manager’s Report was presented.   Exhibit  42  Mrs.  Adams reported:

1.      5311 Pine Island Road (new property) update – working thru variances/deviations with Lee County.

2.     Center generator upgrade is in process.

3.     Matlacha Isles line upgrade almost complete.

4.     Salary Survey – in process of comparing GPIWA salary matrix with those of Island Water, Gasparilla Water, Bonita Springs and Lee County.

 

Mrs. Adams discussed with the Board replacing 4200 feet of AC water line on  Pine Island Road from Little Pine Island Bridge west to connect with the existing 16 inch PVC water main near Nikki Lane.  Exhibit 43 was presented as an agreement with Weston & Sampson for engineering services.  Mr. Peratino moved, seconded by Dr. Halbleib to authorize the General Manager to execute a contract with Weston & Sampson Engineers, Inc. for engineering services not to exceed $108,500 for Phase 1 of the Pine Island Road Water Main Replacement project. The motion carried unanimously.

 

Mrs. Adams advised the Board that the water line on Shoreview Drive in Matlacha is a 2” with numerous repairs having been done recently.  The replacement was scheduled for 2019, however with Cabana already working in Matlacha Isles, she proposes replacing the water line now as a change order at less cost than bidding the project.

 

Exhibit 44  was presented as an agreement with Weston & Sampson Engineering for engineering services not to exceed $49,900.  Mr. West moved, seconded by Mr. Brown to authorize the General Manager to execute an agreement with Weston & Sampson Engineers, Inc. for engineering services not to exceed $49,900 to replace 1800 feet of water line on Shoreview Drive.  The motion carried unanimously.

 

Exhibit 45 was presented as a change order to the Matlacha Isles contract with Cabana Construction to add water line replacement on Shoreview Drive in an amount not to exceed $184,862.50. The Board and Beverly Grady discussed and verified that the financial parameters of the change order comply with the Purchasing Policy based on a cost benefit analysis that Cabana Construction is on site and is familiar with the scope of work.  Mr. Peratino moved, seconded by Mr. Saulsbery to accept a change order to allow Cabana Construction to replace the Shoreview Drive water line at a cost not to exceed $184,862.50 acknowledging that this action meets all requirements of the Purchasing Policy.  The motion carried unanimously.

 

Exhibit  46 was presented by Mr. Saulsbery as the proposed Nominating Committee for the 2019 Annual Meeting.  Dr. Halbleib moved, seconded by Mr. West for approval of the Nominating Committee as presented.  The motion carried unanimously.

Seats due for re-election are Matlacha (Paul Brown), At Large (Ted Serrell), and St James City (Will Peratino).

 

Mr. Cammick called to the Board’s attention Section 7 of the By-Laws stating that any Director missing two consecutive regular meetings or three total regular meetings between Annual Meetings shall be removed by the remainder of the Board unless the absence is excused. Exhibit 47    Mr. Cammick requested all Directors  comply with the By-Laws.  The Board agreed that excused absences would be noted in the minutes.

 

The Board agreed the next Regular Board meeting would be held on December 18th at 10:00 AM.

 

There being no further business before the Board, the meeting was adjourned at 4:05 PM. 

 

 

                                                            Tim Saulsbery, Secretary